**URGENT HIRE**

Position Code: SNOMIL-EPA
Schedule: Monday – Friday 8am – 5pm (with flexibility)
Compensation: $100,000 – $120,000+ (DOE)
Benefits: PTO

Overview

A private family is seeking a highly skilled Executive Personal Assistant with a strong background in finance and human resources to support the household’s administrative, financial, and personnel operations. This role requires a highly organized and detail-oriented professional who can manage financial transactions, oversee HR-related functions, and provide high-level administrative support to the principals.

The ideal candidate will be someone who loves what they do and does it out of choice not necessity. They should have a service heart and bring a positive energy and attitude to work. The current leadership have cultivated a positive work environment and are looking for someone who can add to it and not detract from it.

This is an on-site position and not open to remote work. While not a qualification for employment, if you have taken the Clifton Strengths Finder 34, please include it with your resume submission.

Requirements

• Bachelor’s degree in Business Administration, Finance, Human Resources, or a related field preferred.
• 5+ years of experience as an Executive Assistant, HR Coordinator, or similar role, preferably in a private household or high-net-worth environment.
• Strong understanding of finance, payroll processing, and HR best practices.
• High level of discretion, professionalism, and ability to handle confidential matters.
• Capable of balancing and prioritizing multiple tasks with efficiency in a dynamic environment.
• Predictive thought and self-micromanaging
• Proficiency in Microsoft Office Suite, QuickBooks (or similar financial software), and HR management systems.
• Trello proficiency
• Be solutions-focused rather than problem-oriented.
• Ability to seamlessly fit into and help cultivate a harmonious work environment.
• Capable of passing an extensive background check and BAI interview.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Valid driver’s license with a clean record.
• Flexibility to work weekends, holidays, and evenings as needed.
• Flexibility to adapt hours based on Principal’s time-zone when traveling.
• Free to travel with family and spend six months in remote location.

Duties & Key Success Factors

Financial & Administrative Management 

• Manage and oversee household budgets, track expenses, and provide financial reporting. 
• Handle bill payments, vendor invoices, and reimbursements. 
• Assist with tax preparation, including working with accountants to organize records. 
• Process payroll for household staff and ensure compliance with relevant regulations. 
• Maintain financial documentation, contracts, and confidential records. 

Human Resources & Staff Coordination 

• Serve as the primary HR liaison for household staff, handling onboarding, contracts, and benefits administration. 
• Track PTO, sick days, and payroll processing for all employees. 
• Ensure compliance with employment laws and best practices. 
• Act as a point of contact for employee concerns, conflict resolution, and performance management. 
• Coordinate staff training, development, and performance evaluations. 

Executive & Household Support 

• Provide calendar management, scheduling, and correspondence support for the principals. 
• Coordinate personal and business travel, including itineraries and logistics. 
• Assist with event planning and special projects as needed. 
• Manage household inventories, vendor relationships, and service contracts. 
• Maintain discretion and confidentiality in handling sensitive information. 

Other Considerations

Physical Requirements

• Ability to lift 40 pounds.
• Frequent bending, stooping, and stretching.
• Ability to negotiate a multi-story house with stairs many times a day.
• Ability to use a ladder up to 6’

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required by this role. Duties, responsibilities, and activities may change, or new ones may be assigned at any time, with or without notice.

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