Personal Assistant – Fishers, IN [BROAND_PA]

Position Code: BROAND_PA
Schedule: Average 50 hours per week / Flexible daily hours and on-call as needed
Compensation:  $90,000 – $100,000
Benefits: Medical, 401k, PTO, Computer & Mobile phone

Overview

Seeking a dedicated and experienced, live-on (preferred), Personal & Family Assistant to join a private household in Fishers, Indiana. This role entails a diverse range of responsibilities including managing the family’s calendars, wardrobe management, assist with arranging travel and accommodations, running personal errands, transportation, implementation and management of the twin 10-year-old children’s schedule, including school pick-ups and drop-offs, sporting, and other events. The ideal candidate will be proactive, organized, and capable of rapid task-switching in a fast-paced environment with willingness to travel.

A key success in this role will be to coordinate with Mr.’s Executive Assistant and ensure the Estate Manager and the Mrs. are kept informed at all times, as it relates to the schedule and the schedule’s needs.

The ideal candidate is a dynamic problem-solver with exceptional interpersonal skills, demonstrating an ability to task switch quickly.  Proactive thinking and self-awareness allow them to anticipate challenges, regulate their emotions, and contribute positively to the team.

Requirements

• Established longevity.
• Ability to seamlessly fit into a harmonious work environment.
• High level of discretion, loyalty, integrity, and honesty.
• Capable of passing an extensive background check and BAI interview.
• Prior experience in a similar role, preferably within a private household setting.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Valid driver’s license and clean driving record.
• Valid passport.
• Ability to prioritize tasks and manage time effectively.
• Flexibility to adapt to changing schedules and requirements.
• Commitment to maintaining confidentiality and discretion.
• Ability to travel with family as required.
• Coordination between EA, EM, and Principals
• Act as a reliable and trustworthy resource for the family
• Demonstrate professionalism and discretion in all interactions.

Duties & Key Success Factors

• Work with the team to unobtrusively create a luxury environment for the principal.
• Driving and supervision of children, managing school supplies, calendaring and other notifications for parents, and keeping wardrobes updated. (i.e. sizing for uniforms etc.)
• Assist with school pick-ups and drop-offs, as well as transporting to extracurricular activities or appointments.
• Maintain and coordinate family calendars.
• Coordinate and report directly to Mr.’s EA, keeping EM and Mrs. in the loop to ensure open lines of communication.
• Support the family with various errands and tasks as needed, such as grocery shopping or running household errands.  Hands-on where needed.
• Travel planning, coordination, with occasional travel with the family.
• Assist with coordination and execution of events at the residence when needed.
• Predict, and plan in conjunction with EM, upcoming events (kid’s birthday parties, holidays, gifting occasions, etc.) and provide options.
• Mrs’ schedule/calendar and personal appointments/reservations and coordinating in conjunction with Mr’s schedule.
• Management of Mrs’ social media accounts.
• Children’s schedule and calendaring – research/anticipation and suggestions for activities etc. especially during breaks and while traveling with Mom and Dad.

Other Considerations

SCHEDULE EXPECTATIONS

• Hours will vary based on the needs of mom and child transportation.
• Anticipate afternoon/evening hours.

Physical Requirements

• Ability to lift 40 pounds
• Frequent bending, stooping, and stretching
• Ability to negotiate a multi-story house with stairs many times a day
• Ability to use a ladder up to 6’

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of this role. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.