Overview

Position Code: PORCHA_EXHK Schedule: Full Time - Hours TBD Compensation:  $30 - $35/hour Benefits: TBD Family in West Austin needs an Executive Housekeeper to maintain their new 11,000 home’s cleanliness and organization and assist with the daily minutia of the home.  The ideal candidate is someone who has an eye for detail, takes ownership of their work, is committed to a high standard of service, and knows how to navigate the home and perform their tasks without being intrusive or noticeable.  In addition to performing standard housekeeping duties and keeping up with the laundry, the candidate should proactively identify areas that need attention and take the initiative to address them appropriately. Working closely with the family, the housekeeper will need to be able to work independently, maintain a high level of confidentiality, and be comfortable with flexible work hours. The ability to maintain a clean and organized living space is essential, as is the ability to communicate effectively and work well with others. The successful candidate will be able to provide a high level of service to the family while always maintaining a positive attitude and a professional demeanor.

Requirements

• 5 – 10 years of industry experience
• Non-Smoker
• Valid driver’s license with a clean record
• Capable of passing an extensive background check and BAI interview
• Strong communicator, both written and verbal
• High level of discretion, loyalty, integrity, and honesty
• Highly organized & excellent eye for detail.
• Ability to anticipate what needs to be done.
• Ability to work discreetly and provide invisible service.
• Self-sufficient & Self-driven. Doesn’t need handholding.
• Team mentality capable of seamlessly fitting into a harmonious work environment.

Duties & Key Success Factors

• Pantry & Refrigerator inventory and shopping.
• Vendor greeting and monitoring.
• Personal errands.
• Light meal prep for Mr. & Mrs. (not full cooking, but true meal “prep.”)
• Full charge housekeeping, interior and exterior furniture.
• Cleaning and dusting surfaces, including furniture, countertops, and floors.
• Vacuuming carpets and rugs.
• Laundry upkeep/service and dry-cleaning pick-up/drop-off management. (the current retiring Housekeeper will be kept on a couple of days per week to focus on the laundry)
• Changing bed linens.
• Cleaning bathrooms, including toilets, sinks, and showers.
• Household sundry and housekeeping inventory management.
• Restocking toiletries and supplies, such as toilet paper, soap, and towels.
• Kitchen cleanliness as needed.
• Regular cleaning of kitchen appliances, such as ovens and refrigerators.
• Organizing and tidying up living spaces, such as living rooms and bedrooms.
• Taking out the trash and recycling.
• Running errands, such as grocery shopping or picking up dry cleaning.
• Work with Household Manager to create cleaning checklists and schedules.
• Packing and unpacking for Principal’s travel.
• PLUS: Capable of formal table setting & service for small gatherings.

Other Considerations

Physical Requirements

• Ability to lift 40 pounds
• Frequent bending, stooping, and stretching
• Ability to negotiate a multi-story house with stairs many times a day
• Ability to use a ladder up to 6’

Overview

Position Code: COLELI_EXHK Schedule: Full Time - Hours TBD Compensation:  $75,000 DOE Benefits: TBD San Antonio Family seeks a full-time Executive Housekeeper for immediate hire to provide generalized support, training, and management of current housekeeping staff.

The ideal candidate will work with the family and household team to provide one-to-one support to the principals and children, including duties outlined below and other ad-hoc projects as capacity allows.  They should have a better than basic understanding of technology and be an individual who can manage and assign tasks effectively.  They should also be self-driven and not require constant platitudes.    While the family is very grateful for the support their staff provides, they do not want to have to worry about hurt feelings because a question was asked directly without pleasantries.

The regular responsibilities are broad and vary greatly on a day-to-day basis. However, the majority of the time will be directed toward keeping the household meticulously ordered, functionally sound, and well-stocked according to the fluctuating needs of the family.

Requirements

• 3-5 years’ experience working in a HNW Residence.
• Ability to seamlessly fit into a harmonious work environment.
• Strong communicator, both written and verbal.
• High level of discretion, integrity, and honesty.
• Highly organized and has an excellent eye for detail with an ability to discern when something is “off” in a room.
• Valid driver’s license with a clean record.
• Capable of passing an extensive background check and BAI interview.
• Keen time-management skills used to manage a potentially heavy workload.
• Dynamic personality that doesn’t get stuck on a schedule.
• Compatibility with no-nonsense, direct forms of communication.
• Emotional fortitude
• Technology Proficient

Duties & Key Success Factors

F&B Duties:

• Document the family's preferences and allergies.
• Weekly Menu Planning (schedule and coordination.)
  • Breakfast is done by live-in housekeepers.
  • Lunch for Mrs. is rare and very light.
  • Dinners will be a scheduled team effort. (you will help define the schedule.)
• Develop and maintain kitchen inventories, including food, beverage, equipment, and supplies.
• Train or source training to improve current staff’s culinary abilities.

Housekeeping Duties:

• Vendor scheduling & monitoring.
• Travel preparation assistance with packing, unpacking and double-checking to ensure the family has everything they need for travel.
• Evaluate current housekeepers and train them as needed.
• Create Housekeeping policies and procedures that maintain high cleanliness standards and protect the surfaces and fabrics in the home.
• Train and educate housekeeping staff on the care of items and surfaces in the home.
• Occasionally, drive kids to school in the morning.
• Help with afternoon pick-ups and drop-offs for after-school activities. (pick-ups start at 3:15 - 3:30 pm)

Other Considerations

Physical Requirements

• Ability to lift 50 pounds.
• Frequent bending, stooping, and stretching.
• Ability to negotiate a multi-story house with stairs many times a day.
• Ability to use a ladder up to 6’.

Overview

Position Code: FOJBAL_CHF Schedule: Full Time (mostly Monday – Friday) Compensation:  DOE Benefits: Paid Vacation Days

Wonderful couple in the University Park area of Dallas is looking for an experienced and innovative Private Chef.  You will primarily be cooking for two, with occasional extended family members and guests joining.  From time to time, the family will host special occasions such as garden parties or lunch with friends.

The family moves to a beach location in the Northeast for the summer months; accompanying travel would be ideal but is not required.  However, you should have a passion for what you do, creating delicious meals.  Your core responsibility will be the complete operation of the Kitchen, including cleaning, organizing, and stocking.  The ideal candidate is someone who is mature in their thinking, capable of maintaining a flexible schedule and well-versed in a variety of cuisines.  The clients have a broad palette and would like someone who can create menus that balance favorites and unique items that reflect the Principal's preferences for a healthy lifestyle with high protein and vegetarian options.

Requirements

• 5-10 years related experience.
• Culinary degree preferred.
• Highly organized & excellent eye for detail.
• Non-Smoker.
• Valid driver’s license with clean record.
• Capable of passing extensive background check and BAI interview.
• Strong communicator, both written and verbal.
• High level of discretion, loyalty, integrity, and honesty.
• Highly organized & excellent eye for detail.
• Self-sufficient & Self-driven. Doesn’t need handholding.
• A passion for cooking and an excitement for exploring new flavors.
• Must maintain a flexible schedule and be away from home for extended periods.
• Knowledge of a variety of dietary lifestyles and restrictions, with emphasis on healthy diet plans, including high protein and vegetarian options.
• Ability to cook a wide assortment of different types of cuisines.

Duties & Key Success Factors

• Prepare fresh plated and served dinners four times a week and ready-made grab-and-go meals for breakfasts, lunches, and snacks.
• Develop weekly meal plans that accommodate client preferences and expectations of “elevated food.”
• Research menus and source local suppliers.
• Order ingredients and any other materials needed for meal preparation.
• Examine food and ingredient orders for accuracy and freshness.
• Cook delicious meals according to client's schedule, including dinners approximately 4x week.
• Plate and serve the meals for clients and guests.
• Inventory kitchen equipment and make recommendations for new/updated tools and supplies.
• Organize & label pantry.
• Keep the refrigerator/pantry/kitchen area well-stocked at all times.
• Keep the kitchen cooking area clean and always store utensils and cooking equipment in an organized fashion.

Other Considerations

Mr. is a life-long foodie and wine collector.  He wants food that will accompany his wine selection. The family is looking for someone grounded and flexible.  A “Chef Ego” will not work well in this environment. The first interviews will be with the Executive Assistant.  Principal interviews and trials will be scheduled for the last week of September.

Physical Requirements

• Ability to lift 50 pounds.
• Frequent bending, stooping, and stretching.
• Ability to use a ladder up to 6’.

Overview

Position Code: REEMCF_GRCT Compensation: $25 / hour (+) Schedule: Full Time 7:30 am - 3:30 pm (may vary by season and dependant on events) Benefits: PTO, Medical, Dental, Vision & 401k Long established Dallas couple with a history of longevity with their employees is looking to add a Groundskeeper/Property Caretaker to their team. The family office is looking for someone who's all about teamwork and ready to dive into any task to support the crew. The ideal candidate will be someone who enjoys working outdoors in a top-notch luxury setting and understands the importance of privacy and discretion. The Groundskeeper/Property Caretaker duties will include maintenance of the grounds and property, including general landscape maintenance and cleanliness. Occasional interior help when a member of the team requests help. A “happy to go above and beyond” mentality is valued in this home. The ideal candidate will be someone who enjoys working outdoors in a top-notch luxury setting and understands the importance of privacy and discretion. The family office is looking for someone who's all about teamwork and ready to dive into any task to support the crew.

Requirements

• 5 years of experience working in luxury environments.
• Flexibility with task and duty requirements.
• Ability to seamlessly fit into a harmonious work environment.
• Clear verbal communication.
• High level of discretion, loyalty, integrity, and honesty.
• Highly organized and excellent eye for detail.
• Valid driver’s license with a clean record.
• Capable of passing an extensive background check and BAI interview.
• The Groundskeeper/Property Caretaker should be mechanically inclined and adept at using a variety of household tools and equipment.
• Must be able to stay late on occasion for events or emergencies.

Duties & Key Success Factors

• Responds to requests from Lead/Supervisor for support and assistance on repairs and projects, must also gather tools and supplies to be used at the work site.
• Help with maintaining the cleanliness and presentation of the residence and property. Including clearing walkways of debris, removing trash from the creek, cleaning the patio area, and window touchups.
• Responsible for the detailed cleaning of all exterior handrails, stair rails, exterior fixtures, balconies, tiles, and windows on the outside of the building.
• Landscaping duties are as follows; mowing lawns, trimming hedges, and watering plants. Maintaining gardens and lawns, including planting seasonal color, fertilizing, mulching, etc.
• Winterizing the home and property prior to freezes.  Including covering exterior faucets and plants to protect against freeze.
• Maintain pool/water fountain area, including cleaning water and pump filters and refilling as needed.
• Report potential issues or independently address small ones when capable.
• Handyman tasks as needed/requested by the Principal, your supervisor, or fellow staff members.
• Willing to step in when someone else on the team is struggling or needs help.  Regardless of the task.

Other Considerations

Physical Requirements

• Ability to lift 60 pounds.
• Frequent bending, stooping, and stretching.
• Ability to negotiate a multi-story house with stairs many times a day.
• Ability to use a ladder up to 10’.

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of this role. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Overview

Position Code: HALPIN_PM Schedule:  TBD/Open to Discussion Compensation: $100,000 - $120,000/year Benefits: Full health coverage, 30 days PTO, Year-End Bonus.

Established family in Dallas with a history of long-termed employees is looking for a Property Manager to care for their lake property on Cedar Creek Lake. The property is 100 acres with a main house and several outbuildings (boat house, guest house, guest cabin, and chapel).

Your job will be to maintain the property, in aesthetics and function. Discerning what needs to be done, acting upon those issues, resolving them, and ensuring they are complete and done to the standards of the Principal and Family Office is your primary job function. Maintaining a  professional and positive image in the local community is paramount. “We need to continue to be viewed by the local community as having honor and integrity.”

The ideal candidate will be reserved and have good social awareness, knowing when to be an active listener and when to respectfully disengage from conversations.  The family office is committed to cultivating a positive work environment and encourage leadership, not management.  Professionals who see their employees as equals are encouraged to apply.

Requirements

• 5 - 10 years industry experience.
• Non-Smoker preferred.
• Valid driver’s license with clean record.
• Capable of passing extensive background check and BAI interview.
• High level of discretion, loyalty, integrity, and honesty.
• Highly organized & excellent eye for detail.
• Strong English and Communication skills.
• Familiarity with Apple Products (Pages, Numbers, & Notes.)
• Familiarity with Savant, Lutron, and AppleTVs.
• Staff Management.
• Bi-Ligual (Spanish/English) preferred but not required.

Duties & Key Success Factors

• Ability to seamlessly fit into a harmonious work environment.
• Strong understanding of Horticulture.
• Manage a team of 12 staff members.
• Strong communicator, both written and verbal.
• Monitor weather to prepare for any potential weather emergencies.
• Manage daily access to the property.
• Cleaning, care, and inspection of vehicles. Including ATVs, recreational vehicles, boats, and property maintenance equipment. Coordinate repairs.
• Maintaining and cleaning the garage and gathering spaces.
• Maintain and troubleshoot any mechanicals that fails. Coordinate repairs.
• Ensure the property is maintained and ready for the Principal visits at all times.
• Oversee renovation projects and report to the Principal & Family Office.
• Find creative solutions to reoccurring issues.
• Coordinate property fuel deliveries.
• Pre-Arrival prep of the main house perimeter to ensure a welcoming environment.
• Pre-Arrival and Post-Departure checklists and inspections for Principals and Event Guests.
• Be available for walks with Mr. and/or Mrs. to discuss new and ongoing projects and report to Family Office.
• Cleaning, refinishing, and repair of patio and exterior furniture.

Other Considerations

Physical Requirements

• Ability to lift 60 pounds
• Frequent bending, stooping, and stretching
• Ability to negotiate a multi-story house with stairs many times a day
• Ability to use a ladder up to 8’

Overview

Position Code: SEWLAE_GRCT Schedule: To Be Determined Compensation: $25 - $30/hour Benefits: Health & PTO A well-established family in Odessa, Texas, is looking for an experienced gardener and groundskeeper to care for their newly constructed property.  The property is on # acre with a 10,000 sq. ft home on the grounds. It has a throughout that will be maintained. The ideal candidate should have a firm foundational knowledge of plants and their care and be capable of handling exterior maintenance, cleaning, and supervision or active execution of specialty projects. Including sourcing and pricing plants for regular maintenance and replacement as well as requested seasonal color projects.

Requirements

• 5+ years of industry experience
• Non-Smoker
• Valid driver’s license with a clean record
• Knowledge of gardening techniques and methods
• Highly organized & an excellent eye for detail
• Non-Toxic Chemical use knowledge
• Capable of passing extensive background check and BAI interview
• Strong communicator, both written and verbal
• High level of discretion, loyalty, integrity, and honesty
• Highly organized & an excellent eye for detail.
• Self-sufficient & Self-driven. Doesn’t need handholding.

Duties & Key Success Factors

• Daily walkthroughs to pick up trash and note needed repairs. Communicates property needs to Principals on a regular basis.
• Maintain exterior cleanliness.
• Special project help (specialty event planting, exterior seasonal decoration)
• Mowing (weekly in winter, bi-weekly in summer)
• Pruning, trimming, deadheading, and replacement of dead plants.
• Keep landscaping beds clean and maintained.
• Seasonal planting
• Sprinkler system maintenance and repair (PVC knowledge)
• Pool maintenance, chemicals, and basic equipment repairs.
• Koi Pond maintenance and feeding.
• Exterior cleaning (driveways, patios, doorways, light fixtures, gates, garages, gutters, windows)
• Cleaning and maintenance of "outbuildings/structures."
• Assist with interior items when requested by the Principal or housekeeper.

Other Considerations

Initial projects will include learning the systems of the new property and helping the family move in and set up.

Physical Requirements

• Ability to lift 60 pounds
• Frequent bending, stooping, and stretching
• Ability to negotiate a multi-story house with stairs many times a day
• Ability to use a ladder up to 6’

OVERVIEW

Position Code: GRAWIL_HMPA Schedule: Full Time (schedule varies, see below) Compensation: $90,000 - $95,000+ DOE Benefits: PTO , ICHRA account Newly relocated young couple is looking for a hands-on Household Manager to help reduce the amount of people and vendors they have coming and going through the house. The home is 6,000 sq. ft. on 8 acres. The Mr. & Mrs. are looking for a Swiss Army knife that can step in as needed and take the domestic duties off their shoulders. The home is comprised of Mr., Mrs., 4 small dogs and 3 cats, plus occasional foster animals. The ideal candidate will be able to maintain a highly dynamic schedule for the majority of the year with semi-frequent overnights to pet sit while Principals are out of town. The schedule tapers off in January – March while Principals are in a secondary residence. The candidate should have a clean driving record and be comfortable providing transportation to/from the airport and event locations for the Mrs.

REQUIREMENTS

• 5+ years industry experience.
• Non-Smoker
• Valid driver’s license with clean record.
• Capable of passing extensive background check and BAI interview.
• Strong communicator, both written and verbal.
• High level of discretion, loyalty, integrity, and honesty.
• Highly organized & excellent eye for detail.
• Can work independently and remotely.
• A strong working understanding of the following programs:
  • Control 4
  • Microsoft Office
  • Apple iCal, Notes, Files, iMessages
  • Gmail & Google Drive
  • A strong comfort level with technology and common household and mobile apps.

DUTIES & KEY SUCCESS FACTORS

• Daily management of the interior and exterior of the home and property.
• Work closely with the Mrs. to ensure the following:
  • Vendor calendar that does not conflict with Principal calendar and is scheduled as to minimize impact on the Principals.
  • Identify issues with solutions. In some cases, take the initiative to address an issue and advise the Principals after.
• Light housekeeping to maintain the cleanliness of the home in between housekeeping team visits.
• Cultivate household manual and work on other digital projects when not at residence.
• Establish and manage household inventory.
• Fleet Management of 3 vehicles.
• Simple meal prep. Execute meal plan of pre-prepared meals.
• Grocery shopping, pantry, and refrigerator stocking.
• Pre-Arrival & Post-Departure care of guest suite when guest arrive.
• Pre-Arrival & Post-Departure of Arizona home when Principals travel.
• Travel coordination as needed. Flights, Rental Car, Transportation, Vehicle Shipping, etc.
• Rare event execution assistance.
• Help with specialty creative projects.
• Regular airport and event pick up/drop off.
• Overnights as needed for pet sitting (3 - 14 days per stay).
• Use of personal vehicle for work errands. Reimbursed at IRS rate.
• While principals are away, be the first call for any alarms or needs checks at the residence.

OTHER CONSIDERATIONS

SCHEDULE NOTES: Below is an example of what to expect schedule-wise, it is not an exact schedule that would be followed. The candidate will meet with Mrs. on a weekly basis to discuss the scheduling needs for the following week. Mrs. works diligently to provide as much advance notice as possible for travel. March – January:

• 5-day work week with Monday & Thursday off.
• Hours can vary from 2 pm – 7 pm or 9 am – 2 pm Friday to Wednesday, depending on Principal’s schedule for that week.
• Most days won’t exceed 5 hours at the residence, and rarely a full 8-hour day.
• Principals travel for 3 – 7 days twice per month. During these times, the candidate will stay at the residence to care for the fur-babies. (guests not allowed)

January – End of March (Preferred time to take PTO):

• Travel to secondary home to prep for Principal’s arrival.
• Pantry & Fridge purge.
• Project Management.
• Regular household inspections.
• End of March - return prep.

PHYSICAL REQUIREMENTS

• Ability to lift 40 pounds and capable of using a ladder up to 6’
• Frequent bending, stooping, and stretching
• Ability to negotiate a multi-story house with stairs many times a day

Location: Houston, TX (I-10 &  Lopp 610) Schedule:  TBD/Open to Discussion Compensation: $25 - $30/hour Benefits: 20 days PTO, Paid Holidays

Overview

A young and growing family in west Houston is looking for a property caretaker to care for their newly constructed home and grounds.  The family is a down-to-earth Texas family with strong roots that value the people around them.

The ideal candidate will have a strong history of grounds and property care and can ensure the grounds and household mechanicals are cared for.  They will be self-motivated, articulate, and able to cultivate a positive relationship with the principals and vendors.  Additional responsibilities will include basic household maintenance and minor repairs.  We are searching for a jack of all trades that will enjoy cultivating a beautiful environment.

Requirements

• 5 years industry experience
• Non-Smoker
• Valid driver’s license with clean record
• Valid Passport
• Capable of passing extensive background check and BAI interview
• Strong communicator, both written and verbal
• High level of discretion, loyalty, integrity, and honesty
• Highly organized & excellent eye for detail.
• Punctuality
• Strong English and Communication skills

Duties & Key Success Factors

• Communicate property needs to Principals on a regular basis
• Highly organized & an excellent eye for detail.
• Mowing (weekly in winter, bi-weekly in summer)
• Bed cleaning
• Pruning, trimming, deadheading, and replacement of dead plants.
• Seasonal planting
• Sprinkler system maintenance and repair (PVC knowledge)
• Pool and pool equipment maintenance/diagnostics
• Exterior cleaning (driveways, patios, doorways, light fixtures, gates, garages)
• Property walks to check fencing and poison ivy and poison oak.
• Non-Toxic Chemical use knowledge
• Transport vehicles for maintenance as needed.
• Heavy lifting
• Furniture & toy assembly and general household repairs.
• Special project help
  • Cleaning and maintenance of "outbuildings/structures"
  • Property clearing as needed
  • Holiday decor

Other Considerations

While the ideal candidate will fill all the above requirements and success factors, the families are willing to provide training resources to a candidate that fills 90% and demonstrates a positive outlook and strong work ethic. Social Media: Pictures of the children, the residence(s) and/or other assets should never be posted to social media at any time. Any pictures taken for information or informative purposes should be deleted after sending.  If a backup is needed, the photo should be uploaded to the family’s cloud drive and immediately deleted from the device. Punctuality: It is absolutely required that the Principals can count on you 100% and that you are punctual in getting to the residence for your assigned hours.

Physical Requirements

• Ability to lift 60 pounds
• Frequent bending, stooping, and stretching
• Ability to negotiate a multi-story house with stairs many times a day
• Ability to use a ladder up to 6’