Position Code: CASWES_PA Schedule: Full-Time (hours to be determined) Compensation: $80,000 - $90,000 Benefits: Full Benefits Local candidates will be given priority

Overview

Luxury Residence in Austin is seeking a Personal Assistant for the family who can help coordinate the Principals’ personal calendar, coordinate domestic and international travel, and help keep the schedule and keep track of the family’s medical records and doctor appointments.

The ideal candidate will be someone who can easily fit into the current team without disruption. Matching the current team mentality and willing to lend a hand wherever is needed if it benefits the Principals and your co-workers.

Requirements

• 5-8 years’ experience in working in a HNW environment full-time.
• Established longevity.
• Ability to seamlessly fit into a harmonious work environment.
• Strong communicator, both written and verbal.
• High level of discretion, loyalty, integrity, and honesty.
• Highly organized and excellent eye for detail.
• Valid driver’s license with a clean record.
• Capable of passing an extensive background check and BAI interview.
• Occasional Out-Of-Town required.
• Bi-lingual strongly preferred (Spanish/English)

Duties & Key Success Factors

Communication/calendar and scheduling management

• Serve as a point of contact for Mrs., assisting with various communication needs (via email, text, phone).
• Handle Mrs.'s appointments, including weekly recurring, medical, social, and travel appointments.
• Handle children's schedules, such as school activities, tutors, social events, tennis lessons and tournaments, wakesurfing, doctor appointments, etc.
• Coordinating Mr. and Mrs.'s calendars with the EA to ensure Personal and Business do not overlap.
• Ground transportation arrangements, plus occasional driving duties if needed.

Family health and wellness

• Serve as patient liaison for Mrs.
• Manage family patient portals and medical records (Mrs.'s portals for various physicians, as needed).
• Manage family supplement orders and inventory.
• Family Prescription Management.

Travel

• Schedule trips and manage all changes with the aircraft management company.
• Coordinate trip specifics with the crew.
• Coordinate luggage shipments.
• Process payments for retail purchases for the family while traveling. Including coordinating shipments to the correct destination.
• Communicate with international retail vendors regarding shipping items purchased to Austin.
• Handle USA and International ID renewals (passport, TXDL, Visas, etc.) for the family.

Misc. research and requests

• Handle specialty ordering, including fine jewelry and handbags.
• Manage the Christmas gift recipient address list and coordinate with the House Manager to facilitate deliveries.
• Run errands as needed.

Other Considerations

Physical Requirements

• Ability to lift 40 pounds
• Frequent bending, stooping, and stretching
• Ability to negotiate a multi-story house with stairs many times a day
• Ability to use a ladder up to 6’

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of this role. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Position Code: BROAND_FA Schedule: Average 50 hours per week / Flexible daily hours and on-call as needed Compensation: $65,000 - $75,000 Benefits: Medical, 401k, PTO, Mobile phone Local candidates will be given priority

Overview

Seeking a dedicated and experienced, live-on, Family Assistant to join a private household in Fishers, Indiana. This role entails a diverse range of responsibilities including light cooking, cleaning, and childcare for twin 10-year-old children, with school pick-ups and drop-offs, assisting with homework and managing the children’s calendar of extracurriculars. The ideal candidate will be proactive, organized, and capable of multitasking in a fast-paced environment with a willingness to travel.

Requirements

• Established longevity.
• Ability to seamlessly fit into a harmonious work environment.
• High level of discretion, loyalty, integrity, and honesty.
• Capable of passing an extensive background check and BAI interview.
• Prior experience in a similar role, preferably within a private household setting.
• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal abilities.
• Valid driver's license and clean driving record.
• Valid passport.
• Ability to prioritize tasks and manage time effectively.
• Flexibility to adapt to changing schedules and requirements.
• Commitment to maintaining confidentiality and discretion.
• Ability to live on property and travel with family as required.

Duties & Key Success Factors

• Provide childcare and supervision, including overnight care when needed, for the family's twin 10-year-old children, always ensuring their safety and well-being.
• Attend to children while principals are traveling
• Manage school pick-ups and drop-offs, as well as transporting the children to extracurricular activities, play dates or appointments.
• Maintain calendar of children’s movements including coordination of play dates and necessary appointments.
• Perform routine light cooking duties (preparing breakfast for the children and a few dinner meals a week), adhering to any dietary preferences or restrictions.
• Support childrens by assisting with schoolwork and ensuring educational goals are on track.
• Foster a fun, engaging and educational environment for the children while instilling them with a sense of responsibility and awareness of life skills.
• Maintain cleanliness and organization throughout the household, including tidying up common areas and routinely cleaning children’s bedrooms and play areas.
• Support the family with various errands and tasks as needed, such as grocery shopping or running household errands.
• Act as a reliable and trustworthy resource for the family, demonstrating professionalism and discretion in all interactions.
• Under supervision of Estate Manager, work alongside the Household Assistant to coordinate family schedules.
• Assist with family event planning.
• Assist Household Assistant with pet care when needed.
• Other duties as directed by principals and Estate Manager

Other Considerations

Physical Requirements

• Ability to lift 40 pounds
• Frequent bending, stooping, and stretching
• Ability to negotiate a multi-story house with stairs many times a day
• Ability to use a ladder up to 6’

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of this role. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Position Code: KINFAI_HMPA Schedule: Sunday – Thursday, 12 PM – 8 PM Compensation: $80,000+/year Benefits: Full benefits package offered Relocation compensation is currently not being considered for this position.

Overview

Estate Management Solutions is seeking a Household Manager/Personal Assistant for a 5,000 sq. ft. residence occupied by a single Principal in San Antonio. The role will include managing household operations and providing administrative support to the principal, as detailed below. Most days will be spent working closely with the Principal, their Chief of Staff, and other team members. Candidates must be flexible with the potential for extensive travel periods. While this position is titled Household Manager, its intention is to be an extension of the Chief of Staff. Some days, you will be taking dictation, drafting correspondence, or summarizing research; others, you will be asked to step in if/when the Housekeeper calls in sick or needs help. The ideal candidate will have strong administrative skills and a variety of interests.   You should be able to fit seamlessly into a culture of warmth and grace and be an avid who is comfortable exploring a variety of subjects with ease.  The Principal is very friendly and will want to get to know you genuinely and often want to engage in conversation about a variety of topics, including current events; you will need to ensure that you maintain soft professional boundaries.

Requirements

• 5-8 years of experience in a luxury home with established longevity.
• Ability to seamlessly fit into a harmonious work environment.
• Strong communicator, both written and verbal.
• High level of discretion, loyalty, integrity, and honesty.
• Highly organized and excellent eye for detail.
• Valid driver’s license with a clean record.
• Capable of passing an extensive background check and BAI interview.
• Comfortable hosting and greeting guests.
• Articulate and poised in both written and verbal communication.
• At ease discussing current events.
• Ability to travel in the summer and fall (up to 3 weeks at a time).
• A compatible personality is of high importance in this role.
• Candidates should also embody the following characteristics: intelligent, empathetic, sensitive, composed, and calm-natured.

Duties & Key Success Factors

• Assisting with basic tidying, cleaning, and laundry, including ironing
• Assisting with dinner service when necessary
• Inventory and management of household items such as toiletries, linens, and silverware
• Assist with hosting events
• Occasional light cooking
• Other tasks as requested
• Taking dictation
• Research on various topics of interest (looking up information and summarizing into a Word document).
• Manage and organize the personal library (training provided).
• Drafting of personal correspondence and editing.
• Discussion of various interests important to the principal.

Other Considerations

You will be required to submit a one-way video interview through the client’s preferred system.  Instructions will be provided to anyone who is being considered for the position. No staff management is involved.  Other staff includes C.o.S. (30 years), Housekeeper (10 years), and Chef (10 years).

Physical Requirements

• Ability to lift 40 pounds
• Frequent bending, stooping, and stretching
• Ability to negotiate a multi-story house with stairs many times a day
• Ability to use a ladder up to 6’

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of this role. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.

Position Code: SANSTA_HSKP Schedule: Monday - Friday, 7:30 am - 3:30 pm CST Compensation: $28 - $30+/hour DOE Benefits: 10 days PTO after 1st year, full benefits package offered

Overview

The family, located in Friendswood, Texas, is looking for a Housekeeper to maintain the cleanliness and organization of their newly renovated 24,000-square-foot residence on ~5 acres. The property encompasses the Main House, Casita, and Gym, and is home to Mr. and Mrs., their two daughters, and four beloved pets.

The ideal candidate will play an important role in maintaining a welcoming, organized and clean environment for the family and guests. The employee will report to the Executive Housekeeper and will be required to be on-site daily.

Requirements

• Experience working in a Private Residence or Luxury Hotel/Resort
• Legal to work in the US
• A positive attitude and love for what you do
• Ability to seamlessly fit into a harmonious work environment
• A strong grasp of English
• High level of discretion, loyalty, integrity, and honesty
• Highly organized and have an excellent eye for detail
• Valid driver’s license with a clean record
• Capable of passing an extensive background check
• Non-Smoker
• Capable of working independently without constant supervision
• Adaptable/flexible with a readiness to do whatever it takes whenever it is needed

Duties & Key Success Factors

• Full-charge housekeeping, including Housekeeping, House Cleaning, and Deep Cleaning.
• Understand the process for cleaning a room/space (top to bottom, left to right, least to most, etc.).
• Organization of personal and storage closets.
• Inventorying and ordering household supplies.
• Care and laundering of fine linens and fabrics.
• Care and laundering of culture garments, including steaming, ironing, and mending.
• Care of silver, crystal, and fine jewelry.
• Care of various surfaces such as stone, wood, ceramic, and metals.
• Cleaning chemical usage and mixing.
• Understanding of the cleaning and sanitizing process.
• Maintaining garments and organizing closets.
• Laundry, including ironing and mending.
• Removing stains, keeping fabrics looking their best.
• Vacuuming carpets and rugs.
• Cleaning bathrooms, including toilets, sinks, and showers.
• Household sundry and housekeeping inventory management.
• Restocking toiletries and supplies, such as toilet paper, soap, and towels.
• Regular cleaning of kitchen appliances, such as ovens and refrigerators.
• Organizing and tidying up living spaces, such as living rooms and bedrooms.
• Taking out the trash and recycling.
• Packing and unpacking for Principal’s travel.

Other Considerations

Physical Requirements

• Ability to lift 40 pounds.
• Frequent bending, stooping, and stretching.
• Ability to negotiate a multi-story house with stairs many times a day
• Ability to use a ladder up to 6’

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required by this role. Duties, responsibilities, and activities may change, or new ones may be assigned at any time, with or without notice.

Position Code: CREARN_EXASST Schedule: Generally, Monday- Friday, schedule flexibility will be needed while the Principal is traveling Compensation: $100,000 - $150,000/year Benefits: PTO, Medical, 401k

Overview

We are helping a high-level CEO source the replacement for his long-tenured Executive Assistant, who is retiring. The ideal candidate will have a high EQ and be well-traveled and capable of adapting their communications to suit the environment they are in and who they are speaking to, regardless of borders or cultural. They should be highly competent in logistical planning and capable of setting their ego aside for the preferences of the Principal and the success of the team.

The start date will be May or June. The current EA will provide training. You can expect to be fully up and running on November 1st. The Executive Assistant coordinates the daily business and personal calendars of the Chief Executive Officer (CEO) and other top Executive members by performing a variety of administrative, event-planning, and travel-related tasks. This dynamic role requires exemplary time management skills and the ability to identify and anticipate the CEO’s needs. This position requires an exceptionally high level of confidentiality, professionalism, and dedication.

Requirements

• Bachelor’s degree in business management or related field required.
• Well-travelled with extensive knowledge of both domestic and international travel.
• A passion for service and creating positive experiences.
• Ability to think outside of the box with a sense of urgency.
• Ability to function well in a high-paced environment.
• Represent the Company and the CEO in a positive light through great follow-through and sound judgment.
• Five or more years of related administrative experience.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, and Outlook).
• Exceptional organizational skills and attention to detail.
• Excellent verbal and written communication skills.
• Excellent interpersonal skills.
• Ability to work independently.
• Ability to pass drug screen.

Duties & Key Success Factors

• Work directly with the CEO and top Executive members.
• Use discretion, confidentiality, and good judgment to handle C-Level matters.
• Receive and screen calls and visitors with a high level of discernment and professionalism.
• Keep CEO advised of time-sensitive and priority issues, ensuring appropriate follow-up.
• Determine priority of matters of attention for CEO; redirect or handle matters personally, as appropriate.
• Maintain and coordinate daily business and personal calendars.
• Be responsive to emails, texts, and phone calls with contact outside normal business hours.
• Have flexible hours for projects and meetings as dictated by the needs of the business.
• Responsible for maintaining travel calendars. This includes the coordination of travel arrangements, such as booking commercial and private flights, accommodations, ground transportation, preparing itinerary, etc.
• Routinely perform a wide variety of support duties for the CEO and top Executive members.
• Prepare, reconcile, and submit expense reports in a timely manner.
• Maintain highly confidential and sensitive information.
• Schedule internal and external meetings and/or events; assist with catering arrangements, the setup of virtual meetings, booking entertainment and travel arrangements, etc.
• Complete various special projects, including PowerPoint presentations, financial spreadsheets, and agenda material.
• Compose and produce letters and/or documents for the CEO’s signature.
• Assist and work directly with other staff members, including pilots, house managers, and household staff members.
• Performs additional duties as assigned by CEO.

Other Considerations

Physical Requirements

• Ability to lift 60 pounds
• Frequent bending, stooping, and stretching
• Ability to negotiate a multi-story house with stairs many times a day
• Ability to use a ladder up to 10’

This job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities required by this role. Duties, responsibilities, and activities may change, or new ones may be assigned at any time, with or without notice.

Position Code: WILGRA_HSKP Schedule: Full-Time Compensation: $35 - $43/hour Benefits: 15 days PTO, ICHRA stipend

Overview

Young couple in a northern suburb of Ft. Worth is looking for an experienced Housekeeper to help maintain the cleanliness of the residence and be the primary point of contact at the house when the Principals are away.  The home is 6,000 sq. ft. on 8 acres.   The home is comprised of Mr., Mrs., 4 small dogs and 3 cats, plus occasional foster animals. The ideal candidate will be able to maintain a highly dynamic schedule for the majority of the year with semi-frequent overnights to pet sit while Principals are out of town.  The schedule tapers off in January – March while Principals are in a secondary residence.  Candidate should have a clean driving record and comfortable providing transportation to/from airport and event locations for the Mrs.

Requirements

• 8+ years industry experience.
• Non-Smoker
• Valid driver’s license with clean record.
• Capable of passing extensive background check and BAI interview.
• Strong communicator, both written and verbal.
• High level of discretion, loyalty, integrity, and honesty.
• Highly organized & excellent eye for detail.
• Can work independently and remotely.
• Comfortable navigating and utilizing the following programs
  • Control 4
  • Microsoft Office
  • Apple iCal, Notes, Files, iMessage
  • Gmail & Google Drive
  • A strong comfort level with technology and common household and mobile apps.

Duties & Key Success Factors

• Full charge Housekeeping of the interior and exterior of the home and property.
• Maintain and manage household inventory.
• Maintain cleanliness of 3 vehicles.
• Simple meal prep
• Grocery shopping, pantry, and refrigerator stocking.
• Pre-Arrival & Post-Departure care of guest suite when guests arrive.
• Pre-Arrival & Post-Departure of Arizona home when Principals travel.
• Regular Airport & Event pick up/drop off.
• Overnights as needed for pet sitting (3 - 14 days per stay).
• Use of personal vehicle for work errands. Reimbursed at IRS rate.
• While principals are away, be the first call for any alarms or needs checks at the residence.

Other Considerations

Schedule Notes: Below is an example of what to expect schedule-wise, it is not an exact schedule that would be followed. The candidate will meet with Mrs. weekly to discuss the scheduling needs for the following week.  Mrs. works diligently to provide as much advance notice as possible for travel.

• March – January:
  • 5-day work week with Monday and Thursday off.
  • Principals travels for 3 – 7 days twice per month. During these times the employee will stay at the residence to care for the fur-babies. (guests not allowed)
• January – End of March (Preferred time to take PTO):
  • Travel to secondary home to prep for Principal’s arrival.
  • Pantry & Fridge purge.
  • Project Supervision.
  • Regular household inspections.
  • End of March - return prep.

Physical Requirements

• • Ability to lift 40 pounds and capable of using a ladder up to 6’
  • Frequent bending, stooping, and stretching
  • Ability to negotiate a multi-story house with stairs many times a day

Position Code: BELWIL_HSKP Schedule: Full Time - Live-In Preferred Compensation: $25 - $30/hour Benefits: Full Benefits, 401k, 12 days PTO

Overview

Estate Management Solutions is searching for a professional Housekeeper to help care for their Client's 15,000 sq. ft home in the Highland Park area of Dallas.  They would prefer someone that can Live-In, but would consider a candidate that would prefer to Live-Out. We are seeking a housekeeper for a luxury private home who embodies warmth, friendliness, and exceptional attention to detail. Our ideal candidate will have a caring nature, ensuring that every aspect of the home is meticulously maintained to a high standard.  The ideal candidate will understand the importance of discretion and privacy when working in a private home setting.  They should also have a welcoming demeanor and embody gracious hospitality. The home is comprised of Mr., Mrs., two cats, and one very sweet and affectionate dog.

Requirements

• Experience working in a Private Residence.
• Legal to work in the US.
• Non-Smoker.
• A positive attitude and love for what you do.
• Ability to seamlessly fit into a harmonious work environment.
• A firm grasp of English.
• High level of discretion, loyalty, integrity, and honesty.
• Highly organized and have an excellent eye for detail.
• Valid driver’s license with a clean record.
• Capable of passing an extensive background check.

Duties & Key Success Factors

• Full-charge housekeeping, including Housekeeping, House Cleaning, and Deep Cleaning.
• Understand the process for cleaning a room/space (top to bottom, left to right, least to most, etc).
• Organization of personal and storage closets.
• Inventorying and ordering household supplies.
• Care and laundering of fine linens and fabrics.
• Care and laundering of culture garments, including steaming, ironing, and mending.
• Care of silver, crystal, and fine jewelry.
• Care of various surfaces such as stone, wood, ceramic, and metals.
• Cleaning chemical usage and mixing.
• Understanding of the cleaning and sanitizing process.
• Garment Care & Closet organization.
• Laundry, including ironing and mending.
• Stain removal.

Other Considerations

The Principals only spend approximately 4-6 months of the year in Dallas.

Physical Requirements

• Ability to lift 40 pounds
• Frequent bending, stooping, and stretching
• Ability to negotiate a multi-story house with stairs many times a day
• Ability to use a ladder up to 6’