Position Code: CASWES_PA
Schedule: Full-Time (hours to be determined)
Compensation: $80,000 – $90,000
Benefits: Full Benefits

Local candidates will be given priority

Overview

Luxury Residence in Austin is seeking a Personal Assistant for the family who can help coordinate the Principals’ personal calendar, coordinate domestic and international travel, and help keep the schedule and keep track of the family’s medical records and doctor appointments.

The ideal candidate will be someone who can easily fit into the current team without disruption. Matching the current team mentality and willing to lend a hand wherever is needed if it benefits the Principals and your co-workers.

Requirements

• 5-8 years’ experience in working in a HNW environment full-time.
• Established longevity.
• Ability to seamlessly fit into a harmonious work environment.
• Strong communicator, both written and verbal.
• High level of discretion, loyalty, integrity, and honesty.
• Highly organized and excellent eye for detail.
• Valid driver’s license with a clean record.
• Capable of passing an extensive background check and BAI interview.
• Occasional Out-Of-Town required.
• Bi-lingual strongly preferred (Spanish/English)

Duties & Key Success Factors

Communication/calendar and scheduling management

• Serve as a point of contact for Mrs., assisting with various communication needs (via email, text, phone).
• Handle Mrs.’s appointments, including weekly recurring, medical, social, and travel appointments.
• Handle children’s schedules, such as school activities, tutors, social events, tennis lessons and tournaments, wakesurfing, doctor appointments, etc.
• Coordinating Mr. and Mrs.’s calendars with the EA to ensure Personal and Business do not overlap.
• Ground transportation arrangements, plus occasional driving duties if needed.

Family health and wellness

• Serve as patient liaison for Mrs.
• Manage family patient portals and medical records (Mrs.’s portals for various physicians, as needed).
• Manage family supplement orders and inventory.
• Family Prescription Management.

Travel

• Schedule trips and manage all changes with the aircraft management company.
• Coordinate trip specifics with the crew.
• Coordinate luggage shipments.
• Process payments for retail purchases for the family while traveling. Including coordinating shipments to the correct destination.
• Communicate with international retail vendors regarding shipping items purchased to Austin.
• Handle USA and International ID renewals (passport, TXDL, Visas, etc.) for the family.

Misc. research and requests

• Handle specialty ordering, including fine jewelry and handbags.
• Manage the Christmas gift recipient address list and coordinate with the House Manager to facilitate deliveries.
• Run errands as needed.

Other Considerations

Physical Requirements

• Ability to lift 40 pounds
• Frequent bending, stooping, and stretching
• Ability to negotiate a multi-story house with stairs many times a day
• Ability to use a ladder up to 6’

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of this role. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.