Property Manager

A Property Manager is a key operational professional responsible for overseeing the exterior, mechanical systems, grounds, and structural maintenance of private residences and estates. Often working in tandem with the House Manager, the Property Manager focuses on everything "outside the walls"—ensuring the estate’s infrastructure, landscape, vendor coordination, and safety protocols are functioning at the highest standard.

This role includes daily supervision of property operations, hands-on upkeep, vendor management, security oversight, and ensuring that the outdoor environment reflects the same excellence as the interior. The Property Manager often leads seasonal projects, maintains service logs, coordinates exterior staff or contractors, and protects the property’s long-term value through preventive care.

A successful Property Manager is hands-on, detail-oriented, and collaborative. They bring a unique blend of mechanical knowledge, team leadership, and administrative skills—ensuring the entire estate operates seamlessly and beautifully.

~ A good Property Manager Professional knows how to create luxury in any environment. ~

Property Manager Responsibilities Can Include:

• • • Seamlessly integrating into a professional and respectful work environment
    • Strong communication with principals, staff, and vendors
    • Maintaining a high level of discretion, loyalty, and integrity
    • Overseeing the residence and property daily and weekly
    • Managing and supervising exterior and mechanical vendors
    • Scheduling repairs, coordinating service appointments, and tracking project timelines
    • Reviewing and filing vendor contracts, employee files, and inspection reports
    • Creating task lists, SOPs, checklists, and preference profiles
    • Supervising groundskeepers, maintenance techs, or security team members
    • Performing light maintenance (e.g., filters, bulbs, diffusers) when needed
    • Managing property budgets, invoices, and credit card usage
    • Tracking inventory of tools, outdoor supplies, and systems
    • Scheduling seasonal maintenance (A/C, irrigation, pool, outdoor lighting, etc.)
    • Ensuring cleanliness and functionality of all exterior spaces
    • Overseeing advanced landscaping and garden design
    • Maintaining safety and security through proactive systems and incident response
    • Coordinating special projects such as pest control, fencing, tree removal, and storm prep
    • Preparing outdoor spaces for entertaining or special events
    • Assisting with setup of seasonal décor (e.g., holidays, pool season, outdoor gatherings)
    • Pet care and property access control, as needed

Top 20 Hard Skills

• • • Exterior Vendor Management: Coordinating landscaping, irrigation, pool, pest, and maintenance vendors
    • Preventive Maintenance Scheduling: Regularly servicing HVAC, lighting, water systems, and infrastructure
    • Property Inventory Management: Tracking tools, equipment, supplies, and property-related assets
    • Hands-On Mechanical Knowledge: Basic troubleshooting and repair of home systems and outdoor tech
    • Budget and Expense Management: Managing invoices, receipts, and annual property budgets
    • Security System Monitoring: Overseeing access control systems, cameras, and alarms
    • Contract Review and File Organization: Maintaining records for all vendor agreements and permits
    • Task and Project Planning: Using schedules and checklists to coordinate seasonal and long-term work
    • Employee Supervision: Managing exterior staff or third-party contractors
    • Landscape Oversight: Monitoring lawn care, gardening schedules, and horticultural health
    • Irrigation System Coordination: Ensuring automated systems are functional and efficient
    • Pool and Water Feature Maintenance: Overseeing cleanliness, chemicals, and equipment performance
    • Vehicle and Equipment Logs: Maintaining outdoor machinery, tools, and estate vehicles
    • Vendor Bidding and Comparison: Sourcing the most efficient and cost-effective service providers
    • Tech Integration: Familiarity with smart property systems and digital maintenance trackers
    • Storm Prep and Emergency Planning: Creating and executing plans for natural disaster readiness
    • Pest Control Management: Scheduling inspections and follow-ups for prevention
    • Waste and Recycling Coordination: Managing regular disposal schedules
    • Outdoor Lighting Maintenance: Ensuring lighting systems are operational and aesthetic
    • Seasonal Décor Execution: Organizing the setup and takedown of holiday or event installations

Soft Skills