Dallas, Texas
Posted 2 years ago

Schedule:  Office hours 9:00-5:00 M-F. Position requires some availability outside of those hours.

Compensation:  $80,000/year +

Benefits: 401k, Health benefits, Life insurance


Established Dallas couple is looking for a Personal/Executive Assistant with heavy experience in travel coordination.  They are replacing a long-tenured staff member that recently left.  The ideal candidate will have a strong background in a corporate environment and understand the dynamics of Private Service.  The office is a formal and traditional corporate environment where every member of the team is on the same level and work as a TEAM that responds to the needs of the Principals, who are very approachable and interactive with their staff.  Mr. & Mrs. are extremely active with a variety of boards and charities a great candidate is going to help them stay on track and on time.


  • Experienced as Administrative Assistant to CEO
  • Experienced as a Personal Assistant in a Family Office Setting
  • Mature
  • Efficient
  • Very detail-oriented and careful
  • Highly organized
  • Intelligent
  • Positive Attitude
  • Exceptional phone skills
  • Professional in conduct and appearance
  • Professional and respectful demeanor in dealing with all peers and staff
  • Enjoys other people
  • Team player
  • Discreet; doesn’t ‘speak out of school’
  • Careful, independent worker
  • High sense of job-responsibility
  • Good judgment
  • Unflappable
  • Strong work ethic


  • Able to juggle and dynamically prioritize multiple calendar entries and coordination of various projects
  • Ability to keep and juggle schedules accurately and deal with vendors, customers and other executives and their assistants.
  • Work closely and communicate openly and continuously with others in the office


  • High level of proficiency with Windows Office, especially Outlook, Word and Excel.
  • Ability to create and merge documents through Outlook and Word
  • Ability to maintain multiple calendars with considerable, frequent changes.

Duties & Key Success Factors

  • Travel
    • Making and monitoring all Family and Crew travel arrangements, including hotel interface at the GM level, transportation needs, etc.
    • Preparation of itineraries
    • Interfacing with crew on all matters except expense reimbursement and plane maintenance
    • Maintaining Crew Calendars
    • Maintaining charts relating to crew work and travel
    • Crew meetings – schedule and attend
  • Invitations & RSVP Lists for Parties/Events
  • Database entries and maintenance
  • Miscellaneous transportation for visitors and family
  • Maintenance & Record Keeping for all three residences
  • Charity & Function ticket distribution and monitoring
  • Important Numbers and Resource Lists – Updating, preparation and distribution
  • Maintaining order binder and lists, including shipping and receiving.
  • Personal/Christmas/Birthday Gifts management. From shop to ship.
  • Assist as needed regarding Christmas Cards, Christmas Gifts, and other projects and events.

Job Features

Job CategoryExecutive Assistant, Personal Assistant

How To Apply


If you have previously submitted your resume, email us at [email protected] with your interest.  Please include an updated resume and address if any changes have occurred since our last interaction.

All others, please click below.