Schedule: Monday – Friday 8am – 5pm with flexibility (some travel & weekends) Compensation:  $80,000 - $90,000 Benefits: Medical Dental Vision, PTO, Bonus

Overview

Family living in Dallas, Texas with a strong-willed 10-year-old boy is seeking a professional, organized, and detail-oriented full-time candidate to help manage a busy family and technology-heavy household. The home is 9,000 sq. ft. on 2 acres.  The ideal professional will have experience working in luxury homes and be capable of maintaining professionalism in a high-energy home.

Requirements

• 5 – 10 years industry experience
• Non-Smoker
• Valid driver’s license with clean record
• Capable of passing extensive background check and BAI interview
• Ability to identify issues and address independently
• Highly organized, detail oriented, proactive, excellent time management, positive attitude, efficient and service focused
• Attentive to principals' preferences and style (intuitive to their needs)
• Professional presentation
• Ability to develop and maintain solid working relationships with service providers, contractors, and vendors
• Strong ability to communicate and collaborate effectively and efficiently with principals (extension of parents and consistent childcare philosophies) and domestic employees, responsive to feedback
• Strong technology skills
• High level of discretion, loyalty, integrity, and honesty

 

Duties & Key Success Factors

• Managing Housekeeping staff.
• Assist in transporting son to and from school, activities, sports in the afternoons.
• Assist in fresh and healthy meal planning and preparation for family
• Assist with inventory checklists for household items, food, children's essentials, principals' essentials, etc.
• Maintain comprehensive household manuals setting priorities for tasks on daily, weekly, monthly, quarterly and annual basis.
• Maintain file systems including those for household operations, warranty manuals, household equipment, invitations, entertainment logs, etc.
• Maintain contacts lists that include vendors, contractors, businesses, etc.
• Management responsibilities of 8,000+ square foot single family home
• Schedule and oversee vendors and contractors (e.g., winterizing irrigation system for winter, seasonal landscaping displays, interior design projects, etc.)
• Run errands (e.g., shopping for home supplies, returns, etc.)
• Managing tasks and projects around the home (e.g., receiving deliveries, service providers, contractors, etc.)
• Organizational projects, closets, rotating clothes seasonally, getting rid of outgrown toys and clothing, taking things for donation, etc.)
• Ensure pantry and fridges are properly stocked in accordance with principals and children's travel and entertaining schedules
• Maintain vehicles, fill gas tank, take for service appointments and keep accurate records of services completed
• Manage household petty cash (including proper documentation) and submission of house/staff credit card purchases and receipts
• Schedule meetings with principal(s) as needed to discuss their schedule, children's schedules, travel plans, upcoming events, special projects, etc.

Other Considerations

Physical Requirements

• Ability to lift 40 pounds
• Frequent bending, stooping, and stretching
• Ability to negotiate a multi-story house with stairs many times a day
• Ability to use a ladder up to 6’

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Schedule: Monday – Friday Compensation:  $100k - $120k / annually Benefits: 10 PTO days (vacation + sick), 10 Paid holidays, Healthcare reimbursement, Discretionary bonus. (Expansion of benefits may happen at the beginning of 2023)

Overview

Private family located in Wimberley is seeking an experienced Personal Chef. Must have experience curating meals with special dietary considerations for Crohn’s disease. The selected individual will have excellent culinary skills, fine attention to detail, and be very professional and presentable, but also relaxed and down to earth.  No pretense or ego. We are seeking an individual that can be flexible and can work 40 hours a week, including holidays and some weekends. The schedule can vary week to week depending on the family’s needs.

Requirements

• 5 – 10 years industry experience
• Non-Smoker
• Valid driver’s license with clean record
• Capable of passing extensive background check and BAI interview
• Verifiable references
• Strong communicator, both written and verbal
• High level of discretion, loyalty, integrity, and honesty
• Highly organized & excellent eye for detail.
• Self-sufficient & Self-driven. Doesn’t need handholding.
• Preference for a Culinary degree and/or at least 5 years of engagement in the hospitality industry or as a personal chef.
• Food safety training or certifications
• Knowledge of a variety of dietary lifestyles and restrictions, with emphasis on healthy diet plans including high protein and vegetarian options.
• A comprehensive understanding of the dietary restrictions of Crohn’s disease.

Duties & Key Success Factors

• Happy in disposition and Professional in appearance and attitude.
• Maintain an organized clean kitchen (cooking/prep kitchen is away from main house)
• Develop weekly meal plans that accommodate client preferences and expectations
• Research menus and source local suppliers
• Maintain F&B inventory and procurement for main house and outbuildings.
• Cook delicious meals according to client's schedule, including dinners approximately 4x week
• Create snack and grab-and-go meal options throughout the week and prepared for weekends
• Plate and serve the meals for clients
• Keep the refrigerator/pantry/kitchen area well-stocked at all times
• Ability to cook a wide assortment of different types of cuisines
• Familiar with the dietary needs of dogs.

Other Considerations

The perfect candidate will have no ego and a positive attitude and be able to seamlessly fit into a dynamic environment. The work schedule will generally be Monday to Friday. Flexibility around this schedule to work weekends, different hours for family vacations, during the summer, and in other circumstances is required.

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Schedule:  Generally, M-F with flexibility to work other days as needed Compensation: $80 - $90k Benefits: Medical, PTO, Bonus, Retirement

Overview

Newly opened role to fill the position that the Chief of Staff now fills.  The family promoted from within and are looking to fill the open position.  This role will report to the Chief of Staff (5 years tenure) and work hand-in-hand with the Household Manager/Family Assistant and other staff.  The ideal candidate will be very hands-on with a no project too small or too big mentality.  The primary residence property is 160 acres with 5 buildings.  6000 sq. ft. main house, 2 ancillary houses, 1 storage barn, and 1 office barn.

Requirements

• 2 - 5 years industry experience.
• Non-Smoker
• Valid driver’s license with clean record.
• Capable of passing extensive background check, BAI interview, and Social Media check.
• Ability to identify issues and address independently.
• Strong communicator, both written and verbal.
• Ability to cultivate a harmonious work environment.
• High level of discretion, loyalty, integrity, and honesty.
• Highly organized & excellent eye for detail.
• Experience with Trello, Microsoft Office, Google Docs.
• Ranch and/or farm experience a plus.
• Experience with outdoor power equipment, i.e., tractor, skid steer, mowers, utility vehicles.
• Experience with boats and personal watercrafts.
• OK with Hunting and Fishing.

Duties & Key Success Factors

• Managing the upkeep of the property including grounds, residence.
• Maintaining docks and lake front structures.
• Basic construction knowledge and ability to oversee contractors and subcontractors.
• Basic residential maintenance, inside and out; plumbing, electrical, HVAC, A/V equipment, appliances.
• Maintenance of landscaping and irrigation systems.
• Willingness to be hands-on and fix small projects when needed.
• Maintain property recreational vehicles and watercrafts in a clean and ready state at all times.
• Regular daily checks throughout the property to make sure the property is in good shape.
• Capable of providing seamless service without being intrusive.
• Able to anticipate Principals needs and develop plans to address future needs.

Other Considerations

• Principals are warm and friendly but also private and enjoy their alone time. An ideal candidate will know how to balance the needs of the property with the privacy preferences of the Mr. & Mrs.
• There are three residences all within 7 miles of each other that the principals use and that will need service. One primary, two would be considered cottages, less than 2,000 sf.
• Primary property is a non-working ranch (no cattle or horses) that is a mix of grass fields, ponds, and hardwood forest.
• This individual needs to be extremely flexible in their work. Few days go exactly as planned.

Physical Requirements

• Ability to lift 50 pounds.
• Frequent bending, stooping, and stretching
• Ability to use a ladder up to 8’

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Schedule:  Office hours 9:00-5:00 M-F. Position requires some availability outside of those hours. Compensation:  $80,000/year + Benefits: 401k, Health benefits, Life insurance

Overview

Established Dallas couple is looking for a Personal/Executive Assistant with heavy experience in travel coordination.  They are replacing a long-tenured staff member that recently left.  The ideal candidate will have a strong background in a corporate environment and understand the dynamics of Private Service.  The office is a formal and traditional corporate environment where every member of the team is on the same level and work as a TEAM that responds to the needs of the Principals, who are very approachable and interactive with their staff.  Mr. & Mrs. are extremely active with a variety of boards and charities a great candidate is going to help them stay on track and on time.

Requirements

• Experienced as Administrative Assistant to CEO
• Experienced as a Personal Assistant in a Family Office Setting
• Mature
• Efficient
• Very detail-oriented and careful
• Highly organized
• Intelligent
• Positive Attitude
• Exceptional phone skills
• Professional in conduct and appearance
• Professional and respectful demeanor in dealing with all peers and staff
• Enjoys other people
• Team player
• Discreet; doesn’t ‘speak out of school’
• Careful, independent worker
• High sense of job-responsibility
• Good judgment
• Unflappable
• Strong work ethic

General

• Able to juggle and dynamically prioritize multiple calendar entries and coordination of various projects
• Ability to keep and juggle schedules accurately and deal with vendors, customers and other executives and their assistants.
• Work closely and communicate openly and continuously with others in the office

Technical:

• High level of proficiency with Windows Office, especially Outlook, Word and Excel.
• Ability to create and merge documents through Outlook and Word
• Ability to maintain multiple calendars with considerable, frequent changes.

Duties & Key Success Factors

• Travel
  • Making and monitoring all Family and Crew travel arrangements, including hotel interface at the GM level, transportation needs, etc.
  • Preparation of itineraries
  • Interfacing with crew on all matters except expense reimbursement and plane maintenance
  • Maintaining Crew Calendars
  • Maintaining charts relating to crew work and travel
  • Crew meetings – schedule and attend
• Invitations & RSVP Lists for Parties/Events
• Database entries and maintenance
• Miscellaneous transportation for visitors and family
• Maintenance & Record Keeping for all three residences
• Charity & Function ticket distribution and monitoring
• Important Numbers and Resource Lists - Updating, preparation and distribution
• Maintaining order binder and lists, including shipping and receiving.
• Personal/Christmas/Birthday Gifts management. From shop to ship.
• Assist as needed regarding Christmas Cards, Christmas Gifts, and other projects and events.

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Overview

Well-established large luxury residence in Rover Oaks is looking to replace one of their long-tenured staff that is leaving.  The home is 20,000 sq. ft with just Mr. & Mrs. and two small pets.  Household is fully staffed with a House Manager, 2 additional Housekeepers, a Houseman, a Cook, and a Facilities Manager.  The ideal candidate will have well-documented experience working in housekeeping for large, multi-staffed homes with a history of longevity.

Requirements

• 5 years industry experience
• Non-Smoker
• Valid driver’s license with clean record
• Capable of passing extensive background check, BAI interview, and Social Media check.
• Ability to identify issues and address independently
• Strong communicator, both written and verbal
• Ability to cultivate a harmonious work environment.
• High level of discretion, loyalty, integrity, and honesty
• Highly organized & excellent eye for detail.
• Meticulous sense of organization and attention to detail
• Team player, a great communicator who is not afraid to ask questions and is open to constructive criticism
• Punctual, reliable, proactive, and a self-starter

 

Duties & Key Success Factors

• Travel with family to Maine.
• General floor care, dusty sweeping, mopping, vacuuming,
• Laundry including washing, folding, and ironing clothes
• Kitchen cleaning including washing drying and putting away dishes when there are dirty dishes out
• Making beds and changing the linens
• Restocking personal care products toilet paper, etc.
• Picking up toys in the pool room when needed.
• General organizing
• Running errands
• Grocery shopping
• Preparing meals when needed
• Taking care of pets
• Bathroom cleaning
• Polishing
• Surface cleaning
• Assist with parties and events at Estate
• Flower arrangements when needed
• Maintain House plants and greenery
• Maintain Inventory list
• Deep cleaning

Other Considerations

• Pets are one cat and one bird.
• Most of the current staff has 5 – 15 years of tenure with the home.

Physical Requirements

• Ability to lift 40 pounds
• Frequent bending, stooping, and stretching
• Ability to negotiate a multi-story house with stairs many times a day
• Ability to use a ladder up to 6’

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