Overview

Requirements

• 5 – 10 years industry experience
• Non-Smoker
• Valid driver’s license with clean record
• Capable of passing extensive background check and BAI interview
• Verifiable references
• Strong communicator, both written and verbal
• High level of discretion, loyalty, integrity, and honesty
• Highly organized & excellent eye for detail.
• Self-sufficient & Self-driven. Doesn’t need handholding.
• Preference for a Culinary degree and/or at least 5 years of engagement in the hospitality industry or as a personal chef.
• Food safety training or certifications
• Knowledge of a variety of dietary lifestyles and restrictions, with emphasis on healthy diet plans including high protein and vegetarian options.
• A comprehensive understanding of the dietary restrictions of Crohn’s disease.

Duties & Key Success Factors

• Happy in disposition and Professional in appearance and attitude.
• Maintain an organized clean kitchen (cooking/prep kitchen is away from main house)
• Develop weekly meal plans that accommodate client preferences and expectations
• Research menus and source local suppliers
• Maintain F&B inventory and procurement for main house and outbuildings.
• Cook delicious meals according to client's schedule, including dinners approximately 4x week
• Create snack and grab-and-go meal options throughout the week and prepared for weekends
• Plate and serve the meals for clients
• Keep the refrigerator/pantry/kitchen area well-stocked at all times
• Ability to cook a wide assortment of different types of cuisines
• Familiar with the dietary needs of dogs.

Other Considerations

Overview

Requirements

• 2 - 5 years industry experience.
• Non-Smoker
• Valid driver’s license with clean record.
• Capable of passing extensive background check, BAI interview, and Social Media check.
• Ability to identify issues and address independently.
• Strong communicator, both written and verbal.
• Ability to cultivate a harmonious work environment.
• High level of discretion, loyalty, integrity, and honesty.
• Highly organized & excellent eye for detail.
• Experience with Trello, Microsoft Office, Google Docs.
• Ranch and/or farm experience a plus.
• Experience with outdoor power equipment, i.e., tractor, skid steer, mowers, utility vehicles.
• Experience with boats and personal watercrafts.
• OK with Hunting and Fishing.

Duties & Key Success Factors

• Managing the upkeep of the property including grounds, residence.
• Maintaining docks and lake front structures.
• Basic construction knowledge and ability to oversee contractors and subcontractors.
• Basic residential maintenance, inside and out; plumbing, electrical, HVAC, A/V equipment, appliances.
• Maintenance of landscaping and irrigation systems.
• Willingness to be hands-on and fix small projects when needed.
• Maintain property recreational vehicles and watercrafts in a clean and ready state at all times.
• Regular daily checks throughout the property to make sure the property is in good shape.
• Capable of providing seamless service without being intrusive.
• Able to anticipate Principals needs and develop plans to address future needs.

Other Considerations

• Principals are warm and friendly but also private and enjoy their alone time. An ideal candidate will know how to balance the needs of the property with the privacy preferences of the Mr. & Mrs.
• There are three residences all within 7 miles of each other that the principals use and that will need service. One primary, two would be considered cottages, less than 2,000 sf.
• Primary property is a non-working ranch (no cattle or horses) that is a mix of grass fields, ponds, and hardwood forest.
• This individual needs to be extremely flexible in their work. Few days go exactly as planned.

Physical Requirements

• Ability to lift 50 pounds.
• Frequent bending, stooping, and stretching
• Ability to use a ladder up to 8’

Overview

Requirements

• Experienced as Administrative Assistant to CEO
• Experienced as a Personal Assistant in a Family Office Setting
• Mature
• Efficient
• Very detail-oriented and careful
• Highly organized
• Intelligent
• Positive Attitude
• Exceptional phone skills
• Professional in conduct and appearance
• Professional and respectful demeanor in dealing with all peers and staff
• Enjoys other people
• Team player
• Discreet; doesn’t ‘speak out of school’
• Careful, independent worker
• High sense of job-responsibility
• Good judgment
• Unflappable
• Strong work ethic

• Able to juggle and dynamically prioritize multiple calendar entries and coordination of various projects
• Ability to keep and juggle schedules accurately and deal with vendors, customers and other executives and their assistants.
• Work closely and communicate openly and continuously with others in the office

• High level of proficiency with Windows Office, especially Outlook, Word and Excel.
• Ability to create and merge documents through Outlook and Word
• Ability to maintain multiple calendars with considerable, frequent changes.

Duties & Key Success Factors

• Travel
  • Making and monitoring all Family and Crew travel arrangements, including hotel interface at the GM level, transportation needs, etc.
  • Preparation of itineraries
  • Interfacing with crew on all matters except expense reimbursement and plane maintenance
  • Maintaining Crew Calendars
  • Maintaining charts relating to crew work and travel
  • Crew meetings – schedule and attend
• Invitations & RSVP Lists for Parties/Events
• Database entries and maintenance
• Miscellaneous transportation for visitors and family
• Maintenance & Record Keeping for all three residences
• Charity & Function ticket distribution and monitoring
• Important Numbers and Resource Lists - Updating, preparation and distribution
• Maintaining order binder and lists, including shipping and receiving.
• Personal/Christmas/Birthday Gifts management. From shop to ship.
• Assist as needed regarding Christmas Cards, Christmas Gifts, and other projects and events.

Overview

Requirements

• 5 years industry experience
• Non-Smoker
• Valid driver’s license with clean record
• Capable of passing extensive background check, BAI interview, and Social Media check.
• Ability to identify issues and address independently
• Strong communicator, both written and verbal
• Ability to cultivate a harmonious work environment.
• High level of discretion, loyalty, integrity, and honesty
• Highly organized & excellent eye for detail.
• Meticulous sense of organization and attention to detail
• Team player, a great communicator who is not afraid to ask questions and is open to constructive criticism
• Punctual, reliable, proactive, and a self-starter

Duties & Key Success Factors

• Travel with family to Maine.
• General floor care, dusty sweeping, mopping, vacuuming,
• Laundry including washing, folding, and ironing clothes
• Kitchen cleaning including washing drying and putting away dishes when there are dirty dishes out
• Making beds and changing the linens
• Restocking personal care products toilet paper, etc.
• Picking up toys in the pool room when needed.
• General organizing
• Running errands
• Grocery shopping
• Preparing meals when needed
• Taking care of pets
• Bathroom cleaning
• Polishing
• Surface cleaning
• Assist with parties and events at Estate
• Flower arrangements when needed
• Maintain House plants and greenery
• Maintain Inventory list
• Deep cleaning

Other Considerations

• Pets are one cat and one bird.
• Most of the current staff has 5 – 15 years of tenure with the home.

Physical Requirements

• Ability to lift 40 pounds
• Frequent bending, stooping, and stretching
• Ability to negotiate a multi-story house with stairs many times a day
• Ability to use a ladder up to 6’

Overview

Requirements

• 5 years industry experience
• Non-Smoker
• Valid driver’s license with clean record
• Capable of passing extensive background check and BAI interview
• Ability to identify issues and address independently
• Strong communicator, both written and verbal
• High level of discretion, loyalty, integrity, and honesty
• Highly organized & excellent eye for detail.
• Quiet, well mannered, and polite
• Mandarin-Chinese and English** no longer required, but an ability communicate slowly and clearly is important.  The Mrs. can read and writing english but struggles when speaking.

Duties & Key Success Factors

• Daily Personal & Assistant and Executive assistant tasks
• Schedule & Calendar Management
• Established methods of managing tasks and calendar. Bring your systems.
• Local driving for business and personal errands (company car provided)
• Help provide a warm and inviting atmosphere
• Ability to help the family culturally adapt to their new environment.

Other Considerations

Physical Requirements

• Ability to lift 40 pounds
• Frequent bending, stooping, and stretching
• Ability to negotiate a multi-story house with stairs many times a day

Overview

Requirements

• 5 – 10 years industry experience
• Non-Smoker
• Valid driver’s license with clean record
• Capable of passing extensive background check and BAI interview
• Ability to identify issues and address independently
• Strong communicator, both written and verbal
• Understand how to provide Invisible Service
• High level of discretion, loyalty, integrity, and honesty
• Highly organized & excellent eye for detail.
• Quiet, well mannered, and polite

Duties & Key Success Factors

• Full Charge Housekeeping to include deep cleaning of refrigerators, pantry, windows, and areas that require organization and maintenance such as closets and common areas.
• Care for cats include litter box cleaning and shopping for cat supplies locally as needed.
• Refrigerator & pantry organization (including shopping)
• Light meal prep and some light cooking
  • Clean and prep all food coming into house.
• Errand running including dry cleaning, FedEx, Costco and returns.
• Weekly linen rotation (go to dry cleaning)
• Porches cleaned
• Daily litter boxes
• Daily bird seed

Other Considerations

Physical Requirements

• Ability to lift 40 pounds
• Frequent bending, stooping, and stretching
• Ability to negotiate a multi-story house with stairs many times a day
• Ability to use a ladder up to 6’

Overview

Compensation: $45 - $48/hour 15 days PTO, $400/month Medical Stipend

Schedule:  Mon-Fri 11am – 7pm for most of the year

Requirements

• A Professional with 10 years industry experience
• Non-Smoker
• Valid driver’s license with clean record
• Capable of passing extensive background check and BAI interview
• Ability to identify issues and address independently
• Strong communicator, both written and verbal
• Understand how to provide Invisible Service
• High level of discretion, loyalty, integrity, and honesty
• Highly organized & excellent eye for detail.
• Quiet, well mannered, and polite
• Degree and/or proven track record with early childhood education. (Montessori, Steiner or Reggio)
• TSA Pre-Check & Global Entry

Duties & Key Success Factors

• Pick up children from school (11:30 & 3:30).
• Ensure homework is complete and education continues.
• Keep children engaged and cultivate a positive atmosphere that encourages creativity, acceptance and growth.
• Organize creative activities and educational games.
• Prepare children's meals and feed them.
• Organize and tidy up kids areas.
• Ensure nap times and sleep schedules are adhered too.
• Bath and have children ready for bed.
• Travel with family in Summertime.
• Second language a plus.
• Provide feedback to parents and actively work on educational milestones.
• Instinctively identify family time and excuse yourself.
• Primary schedule is weekdays, but candidate should be willing to be flexible when requested.

Other Considerations

Physical Requirements

• Ability to lift 40 pounds
• Frequent bending, stooping, and stretching
• Ability to negotiate a multi-story house with stairs many times a day
• Ability to use a ladder up to 6’

• Housekeeping for a dynamic luxury residence
• Monthly deep clean of home including windows, floors, and all surfaces
• Laundry, folding, and ironing of linens required (mending or sewing is a plus)
• Organize drawers and straighten closets
• Maintain stock of household supplies and groceries
• Execute daily, weekly, monthly scheduled cleaning of rooms in the home
• Maintain a clean and sanitary kitchen area
• Clean and sanitize bathrooms
• Vacuum and spot clean carpets and rugs as needed
• Sweep and mop hard floors
• Dust and polish all surfaces
• Make beds daily and change linens
• Pick up and organize family living areas
• Family laundry and ironing
• Manage the family dry-cleaning
• Light meal preparation if requested
• Errands - occasionally picking up groceries, etc
• Assist with set-up service and clean up after meals
• Travel preparation - packing suitcases

• Maintain a high level of performance at all times
• Ability to maintain discretion (confidentiality agreement is required)
• Develop and maintain solid working relationships with family and other team members
• Positive attitude and ability to handle responsibilities with ease and calm demeanor

• High energy household, lots of running around up and downstairs
• Up for challenges
• Flexible to constant change
• A minimum of five years’ experience in a housekeeping role. Seeking longevity (e.g., 2-5+ year commitment)
• Excellent references and background check
• Reliable and presentable transportation with a valid driver’s license and insurance
• Willingness to work after hours or weekends from time to time
• Punctuality and good attendance
• Must be a US citizen and/or permanent US resident

• Create healthy vegan and southeast Asian menus
• Prepare daily lunch /salad bar station Mon-Fr
• Provide meals twice a week for family and guests, heat and eat/fresh bake, on sheet pans or oven microwave
• Leave heating / serving instructions for the family meals up to 8 people, taking extra guests and visitors into consideration
• Procure household food and pantry item
• Ensure food quality and taste is of the highest standards
• Maintain the health and hygiene in the kitchen
• Oversee kitchen operations keeping the pantry organized and removing expired items from pantry and fridge
• Provide kitchen administrative duties – inventory and restocking pantry and fridge
• Arrange for kitchen essentials, equipment purchases, etc
• Continue creative and culinary education
• Travel for work as directed

• Thai, Southeast asian food knowledge a plus
• Work with Executive Event Chef to prepare menus for dinner events
• Able to fill in for Executive Event Chef if needed
• Assist with food prep and presentation
• Flexible to work events at short notice

Overview

Requirements

• 5 years industry experience
• Non-Smoker
• Valid driver’s license with a clean record
• Capable of passing an extensive background check and BAI interview.
• Bi-Lingual: Spanish/English

Duties & Key Success Factors

• Ability to seamlessly fit into a harmonious work environment.
• Strong communicator, both written and verbal
• High level of discretion, loyalty, integrity & honesty
• Highly organized & excellent eye for detail.

• General household cleaning and tidying.
• Laundry and ironing.
• Cooking and assisting in the kitchen.
• Caring for children and babysitting.
• Driving, including the children’s activities and school run.
• Running errands.
• Food shopping.
• Dog feeding and bi-monthly grooming/washing (2 Mini Australian Shepherds)

• Driving for the parents as needed, including the children’s activities and school runs.
• General maintenance of the garden, grounds, home and related. Mowing and complete property care.
• Cleaning and maintenance of family-owned automobiles.
• Helping with heavy lifting, both indoor and outdoor.
• Running errands.
• General handyman work and maintaining equipment and machinery
• Carrying out minor carpentry, electrical, and plumbing work.
• Polishing floors and cleaning carpets.
• Dog feeding and bi-monthly grooming/washing (2 Mini Australian Shepherds).
• Managing contractors and vendors at the residence.

Other Considerations

Key Responsibilities:

• Gathering all information to populate current templated estate manual.
• Establish inventory procedures for all areas of the home, including but not limited to Kitchen pantry and refrigerators, housekeeping, laundry and service ware.
• Manage housekeeping staff and development of staff synergy.
• Bridge any communication gapes to improve staff awareness of regularly changing household activities.

Additional Expectations:

• Communicate and adapt to constantly changing schedule to household staff.
• Lending a hand with frequent last-minute High-End entertainment and service.
• Confident Table Setting & Service
• Daily vendor management
• Mechanicals Checks and Service Schedule
• Discretion and close adherence to a Non-Disclosure Agreement
• High school diploma required
• 3-5 years’ experience required
• Ability to maintain a positive, cooperative, and professional attitude in all situations and under all circumstances
• Exceptional interpersonal and communication skills; positive attitude
• Highly Flexible
• Dynamic Thinking

• What was the last book you read?
• What is your favorite flower?
• What are three types of formal table service.